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House Regulation&Accommodation Contract

House Regulations
To ensure comfort and safety of Kyo-yado USAGI, we ask the Guests to abide the following house rules according to Ky-oyado USAGI Terms and Conditions:

(1) Please be sure to review the emergency exit instructions posted on the inside of your guest room door upon your arrival.
(2)Please do not let strangers or unknown visitors in your room, and when in doubt please contact concierge.
(3) Please do not take a bath while you get dead drunk.
(4) Linen exchange and room cleaning for the guest with consecutive stay is done only in the case where a proposal asked from a guest.
However, by sanitary problems we will change the linen and clean the room on 3rd day even we have no request from the guest.
(5)Smoking is strictly prohibited in whole area of Kyo-yado USAGI, even the courtyard, and entrance area. We shall refuse your stay if you would break the rule.
(6) Please do not bring or use the source of ignition or flammables.
Anything which could be cause the fire is strictly prohibited.
(7) Please do not use your guest room for the purposes except accommodation, such as for doing business or gatherings.
(exhibitions, parties, etc.) Any further assistance please make a contact to us.
(8) Please use all equipment or fixtures only at their provided spots and for the purposes designated for them.
Please do not change the arrangement of the room.
(9) Please do not place anything as such articles, advertisement paper by the window that will blemish the appearance of Kyo-yado USAGI.
(10) Only registered guests are allowed to stay in rooms.
(11) The stay by minor children only cannot acceptable in Kyo-yado USAGI without the parents or a guardian.

(1) Please make a payment for your accommodation charge when you make the reservation.
(2) Except the room charge, if you are necessary please settle the payment when you check out.
There may be other cases to ask you for payment during your stay but please settle the payment whenever you are requested by Kyo-yado USAGI.
(3) Kyoto city Accommodation Tax
In Kyoto, a new accommodation tax will be implemented starting on October 1, 2018.
There is an additional charge for accommodation tax.
Accommodation Fee Person Per Night Tax Amount
Under 20,000JPY 200JPY
Over 20,000JPY to 49,999JPY 500JPY
Over 50,000JPY 1,000JPY
※Accommodation Tax for person per night.(Excluding consumption tax)
※Accommodation tax is excluding meals or other things.
This Accommodation tax new in Kyoto starting on October 1, 2018. Please check Kyoto City HP for more detailed.

(1) Pets; dogs, cats, birds and any other kind of animals.
(2) Gunpowder, oils or other explosives or inflammables;
(3) Objects emitting a foul odor;
(4) Anything which makes huge noises in Kyo-yado USAGI;
(5) Unregistered firearms, sword drugs or other articles the possession of which is prohibited by the laws of Japan.
(6) Engaging in gambling or behaving in an indecorous manner or committing acts likely to cause annoyance to other guests within Kyo-yado USAGI;
(7) Wearing bathrobe and slippers outside of your room.
(8) Distribution advertise paper or publicity materials or selling commodities in Kyo-yado USAGI.
(9) Taking photographs, films or video tapes for business purposes without the prior approval of Kyo-yado USAGI;

4. In any reason and case if guest would damage, lose, pollute the property of Kyo-yado USAGI including building, furniture, every stuff the guest need to be reimbursed for all necessary expenses and cost by their full responsibility and liability

Accommodation Contracts
Article 1. Scope of Application
1.Contracts for Accommodation and related agreements between Kyo-yado USAGI and the Guest to be accommodated shall be subject to these Terms and Conditions.
Any particulars not provided for herein shall be governed by laws and regulations and/or generally accepted practices.
2.In cases where Kyo-yado USAGI has entered into a special contract with the Guest, insofar as such special contract does not violate laws and regulations and/or generally accepted practices, notwithstanding the preceding paragraph, the special contract shall take precedence over the provisions of these.

Article 2. Refusal of Accommodation Contracts
Kyo-yado USAGI may refuse to provide accommodation in the following cases:
1.When the accommodation requests not conform with these provisions.
2.When Kyo-yado USAGI is fully booked and no room is available.
3.When the person seeking accommodation is deemed liable to conduct yourself in a manner that will contravene the laws or the maintenance of public peace and order in regard to accommodation.
4.When the person seeking accommodation can be clearly detected as carrying an infective disease.
5.When Kyo-yado USAGI is requested to assume an unreasonable burden in regard to the Guest's accommodation.
6.When this Kyo-yado USAGI is incapable of providing accommodation due to natural calamities, damage to its facilities and or other unavoidable causes.
7.When a person requesting accommodations is obviously intoxicated and could cause annoyance to other guests or when a person is behaving in such a manner as to be an annoyance to other guests.
8.When the Guest smoke, Although no smoking is allowed inside Kyo-yado USAGI.
9. The guest in question is dancing or singing loudly, playing loud music or otherwise disturbing other guests.
10.When the Guest carrying dangerous goods such as oil stoves and harmful items to human bodies.
11.The person requesting accommodation is clearly recognized to be unable to pay for accommodation.
12. The person requesting accommodation is behaving suspiciously.
13.When the Guest have received the application listed in Article 11 in the past.

Article 3. Application for Accommodation Contracts
The Guest who intends to make an application for an Accommodation Contract with Kyo-yado USAGI shall notify Kyo-yado USAGI of the following particulars:
1.Name, sex, nationality, address, telephone number, and occupation of the Guest.
2.Date of accommodation, estimated time of arrival, company name of the Guest, and contact number of the person who making the reservation.
3.Accommodation charges
4.Other particulars deemed necessary by Kyo-yado USAGI.
In the case when the Guest requests, extension for the accommodation beyond the date in subparagraph 2 of the preceding Paragraph during his of her stay, it shall be regarded as an application for a new Accommodation Contract only if there is no reservation placed on the room, and the hotel has approved the Guest's application, and deposit for the extended stay has been paid.

Article 4. Conclusion of Accommodation Contract and related agreement
1.A Contract for Accommodation shall be deemed to have been concluded when Kyo-yado USAGI has duly accepted the application as stipulated in the Article 3, and has confirmed the payment of application fee (equal in amount to accommodation deposit) by the date specified by Kyo-yado USAGI (within 7 days after the application has been made, excluding bank holidays).
However, the same shall not apply when it has been proved that Kyo-yado USAGI has not accepted the application. The person making the application is responsible for paying relevant bank transfer fees.
2.The deposit shall be first used for the Total Accommodation Charges to be paid by the Guest, then secondly for the cancellation charges under Article 5 as applicable, and the remainder, if any, shall be refunded at the time of the payment of the Accommodation Charges.
3.When the Guest has failed to pay the application fee by the date as stipulated in the preceding paragraph, Kyo-yado USAGI shall treat the Accommodation Contract as invalid.

Article 5. Cancellation of Reservation
In cases where the guest has cancelled the Accommodation Reservation in whole or in part, the Guest shall pay cancellation charges as listed in the cancellation charge table.
1.Terms for cancellation charges are; No show,100% of accommodation cost. for cancellation made on the day accommodation commences, 100% of accommodation cost.50% for the 1 day before the accommodation commences, and 30% for 2 to 14 days before the date the accommodation commences.
2.In the case when the Guest does not appear by 8 p.m. of the accommodation date, or 2 hours after the expected time of arrival if without an advance notice, Kyo-yado USAGI may regard the Accommodation Contract as being cancelled by the Guest.
3.In cases the preceding paragraph, when the Guest can prove that the Guest is not liable not to appear without any notification due to the cause such as no arrival or delay of a public transportation, Kyo-yado USAGI may not request the cancellation charges as listed in Paragraph 1.

Article 6. Right to Cancel Accommodation Contracts by Kyo-yado USAGI
Kyo-yado USAGI has the right to cancel Accommodation Reservation as the following case except the other provisions are provided:
1.In cases from Article 2, paragraph 3 to paragraph 13.
2.The guest does not notify the particulars listed in the Article 3 by the requested time.
3.The guest does not pay Accommodation Deposit in case of the Article 4.
In cases where the Accommodation Reservation has cancelled in accordance with the preceding paragraph, the Accommodation Deposit shall be refunded if it has already been received.

Article 7.Registration
The Guest shall register the following particulars at Kyo-yado USAGI on the day of accommodation:
1.The particulars listed in the Artcile 3.
2.In the case of a foreign resident, nationality, passport number, port and date of entry in Japan
3.Date and estimated time of departure; and
4.Other particulars deemed necessary by Kyo-yado USAGI.

Article 8. Check-in & Check-out time
1.The time of which the Guest can check-in is between 4pm and 6pm, and the Guest must leave the premises before the check-out time, which is 11am.
2.The hotel does not approve extension of stay beyond 11am.
3.In the case when the Guest is accommodated continuously for more than 2 days, the Guest may occupy the room all day long, except for the days of arrival and departure.
However, cleaning staff will enter the rooms between 12pm and 3pm for daily cleaning.

Article 9. Payment of Accommodation Charges
Accommodation charges shall be paid via direct deposit into a nominated bank account or credit card by the date specified by Kyo-yado USAGI, when the guest make the reservation.
Accommodation charges shall be paid even if the guest voluntarily does not utilize the accommodation facilities once such facilities have been made available to him / her by Kyo-yado USAGI.

Article 10. Observance of House Regulations
The Guest shall observe the House Regulation established by Kyo-yado USAGI, which are posted within the premises of Kyo-yado USAGI.

Article 11. Refusal of Accommodation Contracts
In cases of following situation, Kyo-yado USAGI shall have the right to cancel Accommodation Contracts even if Kyo-yado USAGI has once accepted the Guest.
1.In cases from Article 2, paragraph 3 to 13
2.In cases where the Guest bring visitors into the room without notice
3.In cases where the Guest violates the House Regulations listed in the preceding article10.
4.When the Guest does not observe the rules prohibiting certain actions specified under the House Regulations stipulated by Kyo-yado USAGI, such as smoking in Kyo-yado USAGI, and mischief to the fire fighting facilities.

Article 12. Liabilities of Kyo-yado USAGI
1.The responsibility of Kyo-yado USAGI concerning accommodation starts from the time the guest is registered at the front desk or when the Guest enters his or her room, whichever was earlier, and terminated at the time the Guest leaves his or her room to depart.
2. Kyo-yado USAGI may cancel the Accommodation Contract when Kyo-yado USAGI is unable to provide accommodation due to natural calamities and/or other causes of force majeure.
3. When the guest can no longer be accommodated due to reasons for which Kyo-yado USAGI is responsible, Kyo-yado USAGI shall arrange to secure accommodation of the same or similar standard for the guest at facilities elsewhere, excepting cases of natural calamities and other cases making its observance difficult. In such a case, there shall be no charge to the guest for the accommodation at Kyo-yado USAGI for the day.
4. In case of paragraph 3 described above, Kyo-yado USAGI cannot be responsible for compensation greater than the amount of accommodation charge.
5. Kyo-yado USAGI does not provide any services other than accommodation.

Article 13. Handling of Deposited Articles
1. Kyo-yado USAGI does not handle or keep deposited articles.
2. Kyo-yado USAGI shall not be liable for Kyo-yado USAGI for the loss or destruction of the possessions of Guests, including cash and other valuables, unless there was willful or gross negligence by Kyo-yado USAGI or any of its employees.

Article 14. Custody of Baggage and Belongings of the Guest
1. When the baggage of the Guest is brought into Kyo-yado USAGI before his arrival, Kyo-yado USAGI shall be liable to keep it only in the case when such a request has been accepted by Kyo-yado USAGI. The baggage shall be handed over to the Guest at the time of his check-in.
2. When the baggage or belongings of the Guest is found left after his check-out, and the ownership of the article is confirmed, Kyo-yado USAGI shall inform the owner of the article left and ask for further instructions. When no instruction is given to Kyo-yado USAGI by the owner or when the ownership is not confirmed, the items will be kept for 7 days (including the day they were discovered), then Kyo-yado USAGI will follow the guidelines stipulated in the ‘Lost Goods Act’ turned over to the nearest police station.

Article 15. Liability in Regard to Parking
Kyo-yado USAGI shall not be liable for the custody of the vehicle of the Guest when the Guest utilizes the parking lot within the premises of Kyo-yado USAGI, as it shall be regarded that Kyo-yado USAGI simply offers the space for parking, whether the key of the vehicle has been deposited with Kyo-yado USAGI or not.
However, Kyo-yado USAGI shall compensate the Guest for the damage caused through intention or negligence on the part of Kyo-yado USAGI in regard to the management of the parking lot.

Article 16. Liabilities of the Guest
The Guest shall compensate Kyo-yado USAGI for any damage caused intentionally or through negligence on the part of the Guest.

Article 17. Jurisdiction and Applicable Laws
Litigation arising from the Terms & Conditions for Accommodation contract will be resolved in Kyoto District Court or Kyoto Summary Court in the jurisdiction of Kyo-yado USAGI and in accordance with Japanese law.


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